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2020 INS Annual Meeting
Virtual Conference
October 22-23

Presentation Formats

Since the 2020 INS Annual Meeting will be held virtually, we have the opportunity to experiment with the types of presentations that investigators use to share their neuroethics scholarship.

As this is new territory for the INS, as well as for many scholars in our community, we are committed to providing flexibility so that this experience is as rich, interactive, and meaningful as possible for all participants. Thank you for your patience as we work to finalize these details and resolve remaining issues over the next couple weeks.

Please be aware that the following formats and descriptions may change as we clarify details and make additional decisions. Contact Robert Beets ([email protected]) if you have any questions or concerns.

Requirements

Investigators with accepted abstracts are expected to present their research in at least one of the following formats outlined below. These will be published on the INS website along with the full abstract, unless you request that the abstract not be posted (by email or when submitting your presentation materials).

If you will no longer be able to present your work as part of the virtual meeting, please contact us immediately. Investigators not presenting their research will have their submission removed from the final list of accepted abstracts.

All presentations and related files should be submitted by Monday, October 12. Early submissions are greatly appreciated. Please note that this is not a hard deadline and no one is at risk of loosing their chance to present if you need to upload your presentation after October 12. We are requesting them well in advance to ensure we have enough time to prepare all files for viewing and for attendees and mentor to have enough time to review your work before the meeting.

Submit the final version of your presentation files or embed codes by email ([email protected]) or through our Meeting Presentation Upload form (Google account required). If an alternate method is required, please contact us by email.

Submission Form

Images

A printed poster is a common way to present scientific research at meetings, but does not translate well to a virtual meeting. For instance, font sizes appropriate for a large-format poster may not be readable when viewing the full poster on a computer screen.

For those wishing to present their work visually, we recommend creating one image or set of images, slides, or graphics that tell the story of your research. These may be similar to an infographic or the many components that you would include on a large-format poster, but simply spread out over a series of images instead of arranged in one large layout. Images may include text, graphs, charts, tables, or any other piece of information that can be visually represented. We discourage using large blocks of text. Remember, these presentations should present your research in a visual way that complements the written abstract.

Images should be arranged in a 16:9 width-to-height ratio, unless you have good reason to use an alternate layout. They can be submitted in file types such as: JPG, PNG or PDF. (PNG files are best if you are including text.) If you are making slides in PowerPoint, Keynote, or another presentation software, please export the slide set to a pdf.

For context, a link to the image file(s) you submit will be listed with your abstract title and text. Meeting attendees browsing the abstracts will be able to click on the link and your image(s)/file will open in another browser window.

Slides + Audio Recording

If you are creating a slide presentation, you may consider doing an audio recording to accompany it — similar to giving a brief talk with an accompanying slides. While cycling through your slides, record yourself talking about the research and the slide. Please use the 16:9 width-to-height orientation for these slides as well. Your recording should be no more than 3 minutes.

You can make this recording using the original presentation application (like PowerPoint) or a separate screen capture program (e.g. QuickTime or Zoom). Your computer may have come with an application for recording your screen along with audio. Otherwise, TechSmith offers free trials for some of its screen capture programs or your institution may have an application that you can download.

Videos / Audio

Investigators may also record a video or audio of them verbally explaining their research. This is similar to the format described above, but instead it features the investigator talking directly to the camera or microphone. These presentations should be no longer than 3 minutes.

One of the easiest ways to do this is to open a Zoom meeting session just with yourself, share your screen containing your presentation via the ’share screen’ option. You will want to put your presentation into presenter view. This will create a small window that captures a video of you giving your presentation through your webcam. Simply click the record button, or select it from the […] button and choose 'record video to your computer’ from the drop down menu.

You can host the finished recording on your own account (such as YouTube, Vimeo, etc) or an account managed by your institution or department and providing. If publishing yourself, you will simply need to submit an embed code so it can be included on the INS website.

Alternatively, you can submit a compressed version of source audio or video files — such as mp4, mov, wmv, avi, or others — which we will upload to our Vimeo or Soundcloud accounts. The recordings we host will be viewable on our website, but generally not discoverable by searches on the platform or by search engines (as much as settings allow).

Please see the recording guidelines of these platforms for additional recommendations on recording quality and export settings.

Other Formats

While video, audio, and images will be the most common presentation types, we welcome other creative ideas. If you would like to experiment with other formats, please contact us to get approval. In your correspondence, provide an explanation of the presentation format, why the format makes sense for your research, the file types you will be creating, and how they will be hosted or viewed by attendees. Contact Robert Beets ([email protected]) to discuss these options.

The Program Committee has also invited a few investigators to submit a 10-minute video providing an overview of their research. This is similar to the oral presentations we’ve had in previous years. These recordings can be any combination of the video presentations above, with the investigator talking to the camera and sharing slides.

Recorded videos will be broadcast during the Research Presentations concurrent sessions on Thursday, 4:00-5:00pm (EDT). After each talk, the investigator will have the opportunity to answer questions from the conference attendees. Investigators participating in these talks are welcome to also create a poster or a brief 3-minute video, but are not required to do so.

Research Cohorts

One key aspect of the investigator presentations will be the assignment of a mentor and the opportunity to participate in small group discussions. These intend to help facilitate meaningful dialogue among investigators with similar interests and provide an opportunity to receive feedback from an experienced member of our community.

Two 60-minute blocks of time in the program have been reserved for viewing posters and scheduling these group discussions — listed in the program as Research Cohorts on Thursday, 5-6pm, and Friday 11am-12pm (EDT). We are currently recruiting mentors, working on the groupings, and will communicate with everyone soon about your assigned mentor and group members.

Communication

In addition to the assigned cohorts, meeting attendees will be able to browse all presentations and may wish to contact investigators to provide feedback or initiate conversations. When submitting your presentation, please indicate if you would like attendees to contact you directly, and if so what method you would prefer.