Attendee Guide

Thank you for registering for the 2020 INS Annual Meeting. Please review the following details about attending and participating in the virtual event.

Meeting Platform

All meeting sessions will be operated through Big Marker, a webinar and virtual conference vendor. Their platform operates entirely through a web browser and requires no downloads or purchases for presenters or attendees.

You must use an up-to-date version of the Google Chrome browser to connect. Presenters connecting with Safari, Firefox, and other browsers are experiencing significant problems. We also recommend that you make Google Chrome your default browser because you will be instructed to connect to the meeting through a unique link provided by email.

Before the meeting starts, complete a system check. This will evaluate your internet, computer, browser, camera, and microphone settings. If you are experiencing any issues, refer to the Big Marker Troubleshooting Guide to try several of the most common resolutions.

Getting Started

All attendees should have received an email to view the meeting website. The email is from Robert Beets ([email protected]). If you don't see this email, please search for it and be sure to check your spam or junk folders. We recommend adding this email address to your contact list.

The initial attendee email you received -- as well as the reminder emails you will get 1 day and also 1 hour before the start of the first session -- contains a unique link to the meeting lobby. This unique link automatically authenticates you as a registered attendee (and for future visits using cookies).

Once you've visited the meeting website using this link, you should no longer see a 'login' link in the upper right side of the menu on this page and you will have access to all sessions as they go live.

If you are not receiving emails from Big Marker, simply navigate to the meeting lobby webpage, click 'log in' in the upper right menu, and enter the email address you used to register.

Meeting LOBBY

Features / Interaction

Q&A – Attendees should submit questions for speakers through the Q&A feature. This allows other participants to see all questions and upvote favorites. Using this feature will help moderators get to more questions and use your insights to foster a lively and thoughtful discussion.

Chat – The meeting platform also has a separate feature to chat with fellow attendees. We encourage you to chat, but please only submit questions using the Q&A feature.  

Breakouts – The opening plenary will include a 20 minute breakout session for all attendees. Each breakout has an assigned discussion facilitator who has questions prepared for the group. After the discussion, facilitators will share a couple key conclusions with all attendees.

Abstract / Presentations

Presentations – Attendees may view the accepted abstracts and presentations at any time this week. Be sure to make time to review these excellent contributions to the meeting and contact investigators with constructive feedback and inquiries. Thank you to the investigators from all around the world who submitted abstracts to this year's virtual annual meeting! 

Mentoring – For the attendees who signed up in advance, we have paired mentees and with volunteer mentors. See the mentoring cohorts page for details about this activity. Unfortunately we cannot accept new participants. 

Recognition – The INS Program Committee has selected several investigators to present their work during concurrent research presentation sessions on Thursday (4:00-5:00pm EDT). The committee will also be reviewing all presentations and naming award winners after the Kavli session on Friday. 

Speakers

If you are scheduled to present, you must enter the session through the unique link sent by email. This is different than your attendee link. Join 15 minutes before the session start time.

For additional details and tips, refer to the speaker guide provided by your session moderator. If you have trouble connecting, reference the troubleshooting guide and contact your session moderator. 

Code of Conduct

The International Neuroethics Society ("INS") is committed to providing safe and productive meetings that foster open dialogue and the exchange of scientific ideas, promote equal opportunities and treatment for all participants, and is free of harassment and discrimination. All participants are expected to treat others with respect and consideration. Speakers are expected to uphold standards of scientific integrity and professional ethics. This includes notifying INS staff in advance of the meeting about any possible conflicts of interest.

All participants — including, but not limited to, attendees, speakers, volunteers, exhibitors, INS staff members, service providers, and all others — are expected to abide by this code of conduct. This policy applies to all INS meeting-related activities, including those sponsored by INS or those held in conjunction with INS events, on public or private platforms.

INS has zero-tolerance for any form of discrimination or harassment by participants or staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, INS asks that you inform Karen Graham ([email protected]) so that appropriate action can be taken.

Unacceptable behavior is defined as:

• Harassment, intimidation, or discrimination in any form.
• Verbal abuse of any attendee, speaker, volunteer, exhibitor, INS staff member, service provider, or other meeting guest.
• Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, INS staff member, service provider, or other meeting guest.
• Disruption of presentations at any time during the event. All participants must comply with the instructions of the moderator, INS staff member, or authorized service provider.
• Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. INS reserves the right to remove such messages and potentially ban sources of those solicitations.
• Participants may not copy text or posts in Q&A and chat spaces, capture images of screens, or record video or audio during any activities that takes place in the virtual space.

The INS is committed to honoring the rights of copyright owners and to respectful sharing of scientific research and data.  The INS expects that all attendees will request of the presenter or exhibitor any use of a presentation as a matter of scientific and professional courtesy.  Should there be an allegation of noncompliance with this policy at an INS event, the INS will refer all reports or violations to the attendee’s organization for review and handling. 

INS reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and INS reserves the right to prohibit attendance at any future meeting, virtually or in person.

Privacy

Information provided to the INS through the registration form will be used only for the purposes of communication regarding the annual meeting and will not be shared with any persons or organizations outside of INS staff and leadership.