2019 Annual Meeting
Chicago, IL, USA
October 17-18

Registration

We have expanded the annual meeting to two full days. This year's activities in Chicago, October 17-18, will begin Thursday morning at 9:00 a.m. and conclude Friday evening at 6:00 p.m. The meeting program features a wide range of education and networking activities for professionals at all stages of their career. All attendees must register in advance or onsite to participate in this event.

Registration provides admittance to the full 2-day schedule of events at the Radisson Blu Aqua Hotel and the Public Program at the Northwestern Medical School. Registration includes breakfast and a boxed lunch on both days, as well as the 'meet and greet' reception before the Public Program on Thursday and the reception on Friday. There is an additional cost ($30) for presenting a poster.

Again this year, the INS annual meeting is an official satellite of the Society for Neuroscience (SfN) conference, Neuroscience 2019, which starts on Saturday, October 19. 

Poster Fee

All authors of accepted abstracts are encouraged to present a poster at the meeting. This year presenting authors will pay a $30 fee for each poster.

Poster fees must be paid separately from registration and payment must be received by Sunday, October 13 at 11:30 p.m. EDT to allow time to confirm the order for poster presentation boards.

We are instituting this fee to help directly offset the costs of renting poster boards and additional presentation space, and as an overall effort to keep registration fees low for all attendees. INS leadership will consider all requests for the poster fee to be waived—please email staff ([email protected]) to be eligible for this waiver.

Poster Fee Rate Applicable
Each poster $30 July 1–Oct 13
Pay Fee

Registration Rates

For the second year in a row, we have expanded the duration of the meeting without increasing early registration rates. Costs are listed by attendee type with considerable discounts for early registration. We encourage you to register online at your earliest convenience.

Regular / Affiliate Members Rate Applicable
Early $395 July 1–Sept 10
Standard $490 Sept 11–Oct 13
Late $550 Oct 14-18
Postdoc / Trainee Members Rate Applicable
Early $195 July 1–Sept 10
Standard $270 Sept 11–Oct 13
Late $330 Oct 14-18
Student Members Rate Applicable
Early $145 July 1–Sept 10
Standard $230 Sept 11–Oct 13
Late $300 Oct 14-18
Non-Members Rate Applicable
Early $550 July 1–Sept 10
Standard $575 Sept 11–Oct 13
Late $575 Oct 14-18
Attendee Type Rate Applicable
Press / Journalists Free July 1–Oct 18
Register
Cancellations

Notice of cancellation and requests for a refund must be received by staff by September 11, 2019, 5:00pm EDT. A cancellation processing fee will be deducted from all refunds ($25 for students, trainees, and postdocs and $50 for regular members, affiliates, and non-members). Email questions, cancellations, and requests for refunds to Karen Graham ([email protected]).

Financial Hardships

Requests for reduced registration rates will be considered on a case-by-case basis. To be considered for a reduced rate, please email staff ([email protected]) indicating your membership type and status, and describing why the full rate will prohibit you from attending the meeting. The INS Executive Committee–made up of members of the Board of Directors–will review all requests and provide individual decisions on rate reductions. All decisions will be final. SfN conference attendees may be eligible for INS meeting registration discounts, please contact Karen Graham ([email protected]) for details. 

Dietary Restrictions

The registration form provides an opportunity to declare dietary restrictions. To the best of our ability, INS staff will work with food vendors to meet your needs and clearly identify foods onsite.

Sponsorship Opportunities

Individuals and organizations can provide support for the annual meeting with financial contributions, in-kind donations, program advertisements, or by sponsoring a specific activity at the meeting.

See all meeting sponsors and stipend contributors.

Hotels and Travel

Activities for the 2019 INS Annual Meeting will be held Thursday and Friday, October 17-18 at the Radisson Blu Aqua Hotel. View the meeting program for a complete schedule of events.

Venue

Radisson Blu Aqua Hotel
221 North Columbus Drive
Chicago, IL, USA 60601

Housing

If you plan to attend the Society for Neuroscience (SfN) meeting October 19-23, you can book a hotel room through their Housing and Travel services. SfN also offers a Roommate Matching Forum for attendees looking to save on expenses.

For those not attending SfN, Chicago hotels are available by using a travel website or agent. The SfN meeting website provides a hotel list and interactive city map which may help you choose a place to stay. Please note, the room rates listed on the SfN website may not be available to all customers booking independently.

Airport

Information about O'Hare and Midway airports are available from Chicago Department of Aviation

Ground Transportation

Taxis, car services, and the Chicago Transit Authority are available for your travel needs in and around Chicago.