Neuroethics 2024
INS Annual Meeting
Baltimore USA + Virtual

Presentation Formats

Investigators with an accepted abstract are invited to present their work virtually or in-person in Baltimore. Presentations may be in the form of posters, slides, or a video recording — depending on how you will be participating. Investigators may prepare and submit more than one presentation type. Please review the requirements below regarding the different presentation formats.

All completed presentations should be submitted by April 1, 2024. If you are no longer able to submit a presentation or present your work during the meeting, contact us immediately.

Compliance and Disclosures

Work presented in presentations of any format must be in compliance with: local policies, ethical review related to the use of humans and animals in research, and disclosure of any conflicts of interest. Authors are responsible for reporting any real or perceived financial conflict of interest.

A brief disclosure and conflict of interest statement should be easily viewable on the presentation. Disclosures should appear on the bottom left corner of the poster or be prominently featured on a presentation slide, and may follow the recommended format:

  • Disclosures: None
  • Disclosures: The author(s) disclose a relationship with...

In-Person Presentations

Authors who have been invited to present a poster at the in-person meeting are expected to print a physical poster as part of their presentation. Posters can be no wider than 48 inches (120 cm) and no taller than 48 inches (120 cm). The boards are 8 feet wide by 4 feet tall (240 cm by 120 cm). Two posters will be displayed side-by-side.

Posters will be installed on boards on Wednesday morning and remain accessible until Thursday afternoon. For each poster, presenting author(s) will be expected to give a 2-3 minute presentation of their research and poster to a judge or judges on Wednesday. Presenters should generally remain at their poster(s) until they have had a chance to present their work to a judge.

In-person poster presenters are also encouraged to submit an electronic version of their poster, but this is not a requirement. All electronic posters submitted by April 1 will be viewable on the website. 

Virtual Presentation Formats

Posters / Slides

For those wishing to present their work visually, we recommend creating a traditional large-format poster or a set of images, slides, or graphics that tell the story of your research. Posters and slides may include text, graphs, charts, tables, and photographs. We discourage including large blocks of text. Posters should show your work in a visual way that complements the written abstract.

All slides should be in a 16:9 width-to-height ratio. Virtual posters can be of any size or aspect ratio, but remember that people may be viewing them on computers and mobile phones.

Presentations should be submitted as file types: JPG, PNG. If you are making slides in PowerPoint, Keynote, or another presentation software, export the slides set as a PDF.

Video Recordings

All authors of accepted research may record a brief video presentation explaining their research. Videos may be 2-3 minutes in length. We encourage you to keep the number of slides to a minimum.

Two possible options for recording your talk include using PowerPoint or Zoom. With PowerPoint: use the 'Record Slide Show' feature, record your voice as you page through slides, and export the complete presentation as a video. To record a talk with Zoom: open a new meeting session, enable the 'share screen' feature, switch to presenter view (to also capture your webcam view), give your talk as you page through slides, and save the recording on your computer. Save videos as MP4 files.

Authors invited to give a featured talk — either 6 or 12 minutes in duration — can present live during their scheduled session or may record in advance and submit to organizers to play during the live session. The same recording can also be published online so viewable throughout the meeting.

While posters, slides, and videos will be the most common presentation types, we welcome other creative ideas. If you would like to experiment with other formats, please contact us to get approval.

Submission

Submit the final version of your presentation by uploading a file or entering a file location through our presentation upload form. If an alternate method is required, contact us to discuss.

File names should be formatted as: ins-presentation-2022-#-surname. The # symbol should be the assigned presentation number as listed on the research webpage (details to come at a later date).

Submit files by April 1. If you cannot make this date, please submit your files by April 11. Late posters will not be rejected, however we will have trouble posting them in a timely manner.

A link to an upload form will be made available closer to the meeting date.

Recognitions

  • Best Abstracts (two awards)
  • Best Oral Presentations – Long talk
  • Best Oral Presentation – Short talk
  • Best Overall Poster – In-person
  • Best Overall Poster – Virtual
  • Best Overall Video / Media (two awards)
  • Best Contribution: Theoretical / Philosophical
  • Best Contribution: Clinical Neuroethics
  • Best Contribution: Neurolaw / Policy

Contact

Contact Robert Beets <[email protected]> if you need to have your abstract or presentation removed from the website.