2021 INS Annual Meeting
Online Conference
November 4-5

Presentations

Investigators with an accepted abstract must submit a presentation before the meeting starts. Presentations may be in the form of posters, slides, or a video recording. Investigators are welcome to prepare and submit more than one type of presentation. Please review the requirements and recommendations below regarding the different presentation formats.

All completed presentations should be submitted by Thursday, October 21. If you are no longer able to submit a presentation or present your work during the meeting, contact us immediately.

Investigators will have multiple opportunities to present their work to other attendees. These may take place during designated networking times or other times you set based on your availability.

Presenting Opportunities

Open Networking

Attendees are welcome and will be encouraged to view presentations in the virtual poster hall and on the posters page during the many 30-minute breaks between sessions as well as during several open networking sessions on Thursday and Friday, November 4-5. Some hours designated for networking will have multiple activities, but most are held in the same virtual space. We expect attendees to navigate freely among the different activities and virtual rooms. Investigators are not required to be at their poster at these times. However, we anticipate traffic to be higher during these times and the virtual poster hall will be an important networking and conversation space.

Mentoring Activity

Investigators presenting research at the meeting are encouraged to sign up to participate in an optional mentoring activity. Mentors will be assigned to 2-3 mentees to discuss — individually or as a group — the investigators' posters and scholarship, as well as other neuroethics topics, career tracks, and professional competencies of interest. Mentors and mentees will schedule a time to meet virtually at some point during the week of the meeting. See the mentoring activity page for details.

Scheduled Presentations

We strongly encourage all attendees to visit the poster hall during the open networking sessions. Investigators should try to be available to talk about their research at these times, but they are not required to do a live presentation. Meeting organizers will not assign presentation times.  

Investigators looking to increase traffic to their poster are encouraged to pick a time that is convenient for them to present during one of the open networking sessions. Put your self-selected presentation time on your poster or slides, and also enter it into the form when submitting it. Also let other attendees know your presentation time so they can stop by the virtual poster hall.

On Demand

All posters, slides, and recorded videos will be published online for attendees to browse at their convenience. This does not require investigators to be present, but including an email address in your presentation and inviting others to contact you is allowed and encouraged.

Formats

Posters / Slides

For those wishing to present their work visually, we recommend creating a traditional large-format poster or a set of images, slides, or graphics that tell the story of your research. Posters and slides may include text, graphs, charts, tables, and photographs. We discourage including large blocks of text. Posters should show your work in a visual way that complements the written abstract.

Posters and slides should be arranged in a 16:9 width-to-height ratio, unless you have good reason for another layout. Presentations may be submitted as file types: JPG, PNG or PDF. If you are making slides in PowerPoint, Keynote, or another presentation software, export the slide set as a PDF.

Video Recordings

All investigators may also record a 3-minute video presentation explaining their research. Two of the easiest ways to do this is by recording your talk with PowerPoint or Zoom. With PowerPoint: use the 'Record Slide Show' feature, record your voice as you page through slides, and export the complete presentation as a video. To record a talk with Zoom: open a new meeting session, enable the 'share screen' feature, switch to presenter view (to also capture your webcam view), give your talk as you page through slides, and save the recording on your computer. Save videos as MP4 files.

Investigators invited to give an oral presentation can present live during their scheduled session or may record their 10-minute talk before the session. If recording your talk, you will share your screen during the Zoom session to play the recording. The same recording can also be submitted early so it can be published online for attendees to view throughout the meeting.

While posters, slides, and videos will be the most common presentation types, we welcome other creative ideas. If you would like to experiment with other formats, please contact us to get approval.

Submission

All presentations and related files should be submitted by Thursday, October 21. Early submissions are greatly appreciated. This is not a hard deadline, but we are requesting them well in advance of the meeting dates to ensure we have enough time to prepare all files for viewing and so that attendees and poster judges have enough time to review your work before the meeting.

Submit the final version of your presentation by uploading a file or entering a file location through our Poster / Presentation Uploads form. If an alternate method is required, contact us to discuss.

Upload Form

Recognitions

  • Best Abstract
  • Best Abstract Honorable Mention
  • Best Oral Presentation – Session A
  • Best Oral Presentation - Session B
  • Best Overall Poster
  • Best Overall Video / Media (2)
  • Best Contribution: Philosophical Neuroethics
  • Best Contribution: Clinical Neuroethics
  • Best Contribution: Neurolaw

Recognition categories listed above are subject to change. See recognized presentations from the 2020 INS Annual Meeting.

Contact

Contact INS Communications Director Robert Beets ([email protected]) if you have questions about presentations, formats, or the submission process.